Campus Management Guide For Engineering Colleges

Engineering colleges have started accepting the demand for evolution with changing times and the implementation of online learning platforms is just the first step. Given the number of admissions, courses, documentation, assessments, placement, and other activities in an engineering college, campus management becomes tedious. 

That’s where campus management software comes into the picture. It caters to the holistic needs of engineering colleges, from automating daily activities to providing a seamless platform for placements. This guide will help you know the functioning of campus management software and choose the best one for an engineering college. 

Here are the primary modules of campus management software. 

1. Application Management 

Application management is one of the foremost requirements of engineering colleges. 

The availability of different courses in different engineering departments invites applications from hundreds of thousands of students. Employing a single person to answer each query can be time-consuming, challenging, and expensive. Also, there are chances that students might not have a good idea about the different courses that colleges have in store for them. 

A campus management software helps in the following ways: 

• Lead Generation and CRM

It automates the lead generation activities by preparing an extensive database for engineering colleges to rely upon. The software keeps track of the leads and gets their hands-on insights for a better outcome. 

Campus management software also gives you the capabilities of a CRM that nurtures your leads by initiating and maintaining fruitful conversations with the students and their parents.

• Integration with Educational Websites

The software further streamlines the campus’s operations by integrating with popular educational websites. When students browse these websites to get information about colleges and universities, the software gets real-time updates on the same and the management can take it forward from there. 

2. Admission and Registration 

An online admission system reduces the need to stand in long queues and being in a constant dilemma to choose a particular subject and stream. If the admission and registration processes are only available offline, students might miss out on the critical dates. 

With the help of campus management software, real-time admission and registration data is collected and stored in a single database. It acts as a platform for students to:

• Reply 
• Check the documentation for different courses and
• Confirm the relevancy of information. 

The software induces a course registration system in which the students can enter their interests. They will get through the minimum requirements for different courses, eligibility, entrance tests, and subject availability. 

3. Fee Management 

It takes a lot of time to physically collect the fees from all students, give the receipts to the ones who have paid, and follow up with the students who are delaying the process. 

Also, students have queries about the distribution of the whole fees, added expenditures, miscellaneous expenses, and much more. It is a traditional process and has many security concerns attached to it. 

A  college management software promises a hassle-free and smooth process of fee payments. It directs the students to the payment portal and allows them to pay the fees through different modes like Bank Challans, UPI, NET banking, etc. 

4. Choice Based Enrollment 

The choice-based credit system in higher education is one of the prominent changes in the education system for the benefit of students. It allows them to study subjects of their interest. 

However, it’s challenging for the administration, teachers, and students to follow and implement CBCS manually. The reason behind this is, that every course is divided into three sub-parts such as core, elective, and foundation courses. Further, every sub-course has a different set of subjects. The courses are linked to the credits that need to be fulfilled by the students. The administration can alter the credit limit, and modify the credit bank according to the rules and regulations of the college. All the users have access to the credits earned and other related information. 

It is daunting to individually maintain every student’s details with their chosen course and subjects and collaborate for designing a seamless curriculum. 

A campus management software streamlines the process and provides an LMS with a choice-based credit system. Students get the login id after admission into the college and the portal displays available courses and subjects with corresponding credits. They can choose the subjects as per their interest and the college’s management can track their choices easily. 

Campus Management 

A campus management system facilitates various other operations of an engineering college. 

1. Transport 

Regular students visit engineering colleges from different places. The campus management software helps colleges to provide updates regarding:

• Bus routes 
• Time of arrival and departure and 
• Unavailability and availability of the service on weekends, public holidays, and others. 

2. Library 

The software helps manage a library by keeping a check on:

• The inventory
• The staff 
• The number of book issues weekly and
• The imposition of fines in case of delays in returning the books or misplacement. 

3. Examination and Online Proctoring 

Campus management software helps engineering colleges to conduct online examinations seamlessly. The teachers can prepare different questions like MCQs, video-based, diagram-based, give paragraph-based queries and ask for elaborated answers that the students can write and upload in the scanned form. 

The software also integrates with online proctoring of exams to mitigate malpractices during examinations. It monitors student activities when they sit for exams in real-time and can spot suspicious activities. 

4. Placement 

Getting placements from college is a critical aspect of an engineering student’s career. That said, it’s the responsibility of the college’s administration to maintain and provide information about the companies for the students. 

Given the number of companies that visit an engineering college’s campus, it can be challenging for the administration to schedule placement drives and ensure hassle-free participation from the students.  

Having a placement management system streamlines all the placement activities by providing a single platform for companies, administration and students to conduct and participate in a placement drive.  

A campus management software serves this purpose with its “placement” module.  It allows the administration to manage all the companies easily and ensure a smooth placement drive. 

5. Accreditation 

Accreditation for colleges, especially engineering campuses, is important for getting placements. Major companies look forward to hiring from institutes that have accreditations. Campus management software stimulates an absolute solution for achieving periodic accreditations for engineering colleges. 

The software is compliant with procedures of national and international standards. The primary focus is on both first-time and efforts to renew the accreditation. Also, the software extends help for report generation, renewals related to evaluations, reports, notifications, approvals, workflows and others like reminders and security aspects. 

How do Camu’s Campus management software help engineering colleges?

Camu software is an online solution to introduce a systematic approach to different campus management activities. Here are the top 7 reasons you’d want to go for it. 

• Outcome-Based Education- OBE:

Camu’s LMS offers an outcome-based education system (OBE) with seamless curriculum design for the future, real-time tracking of the students, and flexible assessment models with analytics. It helps in smooth and fast transitioning to OBE. Camu’s OBE helps in analyzing and delivering better education based on measurable outcomes. 

• Choice Based Credit System (CBCS)

Camu’s flexible flamework will help implement CBCS with ease while the institution can have full control of the curriculum, pedagogical method, and assessment methods. Their integrated system directly calculates the credits linked with the subjects and curriculum. Our student-centric system allows the students to choose what to study when to study and their tutor too. The students can opt their all the subjects in minutes through our mobile app. Our robust lecture scheduling and proctoring features help in the seamless implementation of examinations and bundle management.

• Accreditation:

Camu’s LMS and SIS help in quality assessment and accreditation through a robust system that provides performance analysis of the major stakeholders by collecting insights on the major areas. The system collects and stores data according to the key performance indicators for various criteria specified. Camu helps the management analyze the scores for better progress, calculate the student outcome and how the student-teacher ratio affects the same, and simplifies auditing for the management. 

• Classroom management:

The online virtual classroom provided by Camu helps colleges to maintain their vast diverse students to come under one umbrella while teaching. It saves the operational and infrastructure cost by almost 40% for the management. Camu’s LMS provides an integrated operational dashboard with video conferencing facilities. The students can replay and revisit the topics taught by video conferencing. Maintaining the attendance of the students is also easier.

• Controller of Examination

Camu’s CoE enables smooth automation of the examination process for the institutions.       Overall the CoE feature in Camu’s digital campus helps to manage the regulations followed for exams, pre-examination process, post-examination process, bundle management, re-evaluations, and certificate issue processes. 

• Mobile solutions

 Camu’s LMS and SIS can be used in user-friendly mobile applications. The students and staff can use the application to perform the tasks on the go. The software comes with four logins integrated namely,  MyCamu for parents, MyCamu for students, Camu app for teaching faculty, and Camu app for management. Parents and teachers can track the student’s progress in their application.

• Saves Time and Money 

Camu’s campus management software helps streamline administration-related tasks. It reduces the need for more workforce, in turn being efficient with the operational costs of the management. The reports are quickly generated which provides more time for other significant tasks.