Making a timetable for students is essential for every class teacher before every academic year. The task may sound simple, but it is way too challenging. Teachers need to shuffle the learning requirements of students with the availability of tutors across all classes.

Additionally, the administration also needs to ensure that students don’t feel that the day is too exhausting. It is the main reason why having a school timetable management system is necessary.

What is timetable management software?

Timetable management software helps design timetables and mark attendance for teachers and students.

It helps to regulate proper schedules and allocate faculty according to their availability by outlining the classes, sections, and other details fed into the system.

Adopting a digital system for timetable management enhances the authenticity of data as it would be sensitive towards manipulations and boosts efficiency due to workflow automation.

Types of timetable management

Different types of timetables that you can perfect using the timetable management system in educational ERP are:

1. Consolidated Timetable

It aims to help the head of department (HOD) to keep track of a teacher’s schedule and ensure any required changes are made immediately.

2. Class-wise timetable

It allows teachers to plan their day according to the different classes they teach in.

3. Teacher-wise timetable

It allows teachers to check their classes on a daily, weekly, and monthly basis.

4. Timetable for sports session

It highlights the schedules for all sports activities to keep teachers and students ready with specific uniforms and equipment.

5. Co-curricular activities timetable

It allows students to be ready for co-curricular activities at a scheduled time.

Characteristics of Time table management system

The following are some of the perks of using a timetable management system:

1. Unplanned systems can be taxing: A well-timed routine can help by keeping students and teachers involved and disciplined. It will also save time by lowering the amount of time spent in chaos and confusion.
2. Faculty distribution is equitable: The timetable management system evenly distributes lectures to each faculty member and prevents work from being distributed based on events.
3. Rearrangement of the timetable based on circumstances: When necessary, new classes could be added or removed from the timetable.
4. Event and holiday calendar planner: Holidays and events could be added in the backend which can further be viewed by the user in the form of a fully furnished yearly calendar.

Workflow of timetable management

Here’s how you can plan a smooth workflow for timetable management.

1. Assign one practical period to multiple teachers so more students can get personal attention in the presence of more teachers.
2. Schedule classes with variations in the time slots and weekdays.
3. Schedule multiple periods in a day with fixed or variable duration, depending on the significance of subjects taught.
4. Make timetables according to the class and the subjects students are supposed to study during the day.
5. Don’t forget to include assembly, lunch breaks, and a small recess during the day.

Features of timetable management software

1.     Canceled timetable and substitutions: Ease of viewing canceled sessions and arranging substitute classes for those slots.
2.     Subject electives with staff and different check-in locations: Assign subjects freely to teachers and monitor their attendance through real-time check-in.
3.     Staff’s availability during a particular hour: View real-time the number of teachers available to fill in a class urgently.
4.     Holistic timetable: Provides teachers with sufficient workload and gaps over the whole semester and boosts work productivity.

Benefits of the timetable management system for educational institutions

1. It allows classrooms to run smoothly on a given day.
2. It offers an error-free solution for classes to be scheduled systematically.
3. All subjects are given their due importance according to the syllabus.
4. It is secure since only those with relevant credentials can access the module and make changes.
5. It is a customizable solution. Any changes could be made without any conclusions or delays.

The bottom line

Campuses need to deal with various issues, and creating a timetable manually requires a lot of effort and time. Using a school timetable software, faculties could engage themselves in other productive activities. The system guarantees that educational institutions keep running flawlessly without any unnecessary difficulties.