Streamlining Hostel Security with Automated Gate Pass Management in Camu

Table of Content:

• Configuring Gate Pass Types

• Applying for Gate Pass

• Parents Approving a Gate Pass

• Warden’s Approval

• Marking Check-outs and Check-ins

Ensuring student safety and security is a top priority for educational institutions with on-campus housing.  Manually managing gate pass approvals for students leaving and entering the hostel can be a cumbersome and time-consuming process for both administrators and students.

Camu's Hostel Management module now features an innovative Gate Pass Management system that significantly simplifies and streamlines this process.

Configuring Gate Pass Types

Administrators can define various gate pass types (such as day out, weekend, emergency, and multiple days) and configure approval workflows (by the parent, warden, or both). Time restrictions and specific wardens who can approve specific passes can also be set.

Applying for Gate Pass

Students can apply for a gate pass from the student portal, using the same user interface they use for applying for leave.

The system has a built-in mechanism that ensures students can only apply for weekday gate passes after submitting their academic leave requests.

Parents Approving a Gate Pass

Parents and guardians can view gate pass requests on the parent portal, which is also accessible via mobile apps, allowing them to approve or reject the requests.

Warden’s Approval

The wardens can view the gate passes that are waiting for their approval and can approve or reject them once parental approval is received.

Marking Check-outs and Check-ins

At the gate, security staff can verify the validity of approved gate passes at check-out and check-in, flagging any unauthorized exits or late returns to the concerned warden.

The 'Gate Pass Management' feature of Camu thus ensures proper authorization for student movement, simplifying the process for students and fostering peace of mind for parents and administrators alike.